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Dooer Knowledgebase

Salary and Employees

Getting Started

Activate Dooer Salary & Employees to create and pay out salaries, make employer declarations, and calculate and pay taxes and employer contributions.

Activate the “Salary & Employees” App

Log in to Dooer and click on Löner och anställda in the menu on the left. Here, you activate Dooer Salary & Employees by clicking on the Kom igång button.

General Settings

Here, you enter the most important information about yourself as an employer.

Registered as an Employer

Indicate whether you are registered as an employer. Keep in mind that you must be registered as an employer with Skatteverket before you start working with Dooer Salary & Employees and paying out salaries.

Salary Earning Period

Specify whether the salary is paid out in the same month it is earned or the previous month.

Vacation Year

Enter the company’s vacation pay year.

Payslips

Specify whether you want payslips to be sent via email to your employees. The function is turned off by default. You can also download payslips as PDF files and share them yourself or print them out. Consult with the company’s data protection officer if you are considering sending payslips via email.

Employer Declaration

Enter the contact person for the employer declaration. The information you provide here is included on the declarations you send to Skatteverket.

Bank and Payment Accounts

If you haven’t already added bank accounts in Dooer, you can do so here.

This is required for you to be able to send payments of salaries, taxes, and employer contributions directly from Dooer. If you haven’t added bank accounts, you’ll need to handle these payments manually.

Done

You can now start working with Dooer Salary & Employees.

Create and Pay Out Salaries

Below is a summary of the steps you go through to create and pay out salaries. Except that you don’t need to add the same employees multiple times, the steps are repeated in each pay period.

Add Employees

Before you create salaries, you need to add employees to the app’s register of employees. Read more here.

Create and Approve Salaries

Create a payroll run to create salaries for your employees.

Salary Payment

When you have created payroll data, you pay out the salaries and mark the salaries as paid in the app.

Submit Employer Declaration (AGI)

After all the month’s salaries are created and paid, it’s time to submit the employer declaration.

Book Salary

If you do your accounting in Dooer, you book the salary payment in this step.

FAQ

Do I need to be registered as an employer to use the app?

Yes, you need to be registered as an employer.

What is supported regarding vacation?

In short, Dooer Salary & Employee supports the following:

  • Vacation year following the earning year (vacation days become available as paid vacation for the employee the year after they have been earned).
  • Advance vacation and advance vacation debt. Vacation pay according to the
  • same salary rule, taking into account the employment degree.
  • Vacation supplement with a specified (fixed) percentage rate. Direct payment
  • of vacation supplement for hourly paid employees.

Is Special Income Tax for Non-Residents (SINK) supported?

No, Special Income Tax for Non-Residents (SINK) is currently not supported.

How to register mileage allowance?

If a customer pays out mileage allowance to an employee, you first need to activate settings for mileage allowance. You do this in Go Dooer as follows:

  1. Go to “Löner och anställda” > “Inställningar” in the sidebar menu.
  2. Click on the “Extra lönefunktionalitet” tab.
  3. Check “Reseersättning” and click “Spara”.

When you then want to make a payroll run via “Löner och anställda” > “Löner”, under the heading “Förbered löner”, you can click on the employee in question. Then select ”+ Lägg till lönerad” and choose “Ersättning”.

How to cancel a payroll run

If the payroll run isn’t completely finished and the salary hasn’t been paid out, you can cancel it from HQ by going to the “Löner” tab and clicking on “Avbryt” on the desired month.

How do I set a fixed tax rate for an employee’s salary?

Go to “Löner och anställda” and select “Löneinställningar” in the sidebar menu. Then go to the “Anställda” tab and check the setting “Skattejämkning i procent” and click “Spara”. After that, you can go to the “Anställda” option in the sidebar menu. In the list of employees, click on the relevant one and then select the “Anställning” tab. In the middle of the page, you will find a heading called “Skattejämkning i procent” where you can manually set the percentage to be used when calculating the employee’s tax.

How do I set a fixed tax rate for an employee’s salary - English?

Go to “Löner och anställda” and select “Löneinställningar” in the sidebar menu. Then go to the “Anställda” tab and check the setting “Skattejämkning i procent” and click “Spara”. After that, you can go to the “Anställda” option in the sidebar menu. In the list of employees, click on the relevant one and then select the “Anställning” tab. In the middle of the page, you will find a heading called “Skattejämkning i procent” where you can manually set the percentage to be used when calculating the employee’s tax.

How do I get Dooer Salary & Employees to stop reminding about salary

If you no longer want to use Dooer Salary & Employees, you just need to deactivate all employees, and the system will no longer send out reminders about salaries.

You do this by going to “Löner och anställda” and “Anställda” in the sidebar menu. Then click on the employee in the list. In the dialog that appears, select the “Anställning” tab and in the dropdown list “Status”, choose “Inaktiv - får inte lön”. Then click “Spara”.

How to adjust employer contribution for, e.g., pensioners?

This is not something you need to do manually as an administrator; the system automatically handles tax rates for, e.g., old-age pensioners based on the employee’s personal identity number.

The gross salary in a payroll run looks strange; how can I see details?

You can see what items a payroll run includes by going to “Löner och anställda” and “Löner” in the left sidebar menu. Then click on the current draft (March month). Under step #1 (Godkänn löner), you can click on the row for the employee in question. Then you can see in the draft payslip which details are included.

I don’t want to send payslips via email; how do I do this?

Currently, you need to provide an email address for the employee when you add an employee to the system. So if the employee doesn’t have an email address (even if you don’t want to send payslips to this address), you need to decide which address you want to enter here.

To turn off sending payslips via email, you do this by:

  1. Click on “Löner och anställda” and “Löneinställningar” in the left sidebar menu.
  2. Under the “Allmänt” tab, uncheck the checkbox that says “Skicka lönespecifikationer via e-post”.
  3. Click “Spara” at the bottom.

Making multiple salaries in one month

For each monthly salary, a payroll run is made with the following four steps:

  1. Approve salaries
  2. Salary payment
  3. Submit employer declaration (AGI)
  4. Book salary

You can find monthly salaries in Dooer on this page.

As long as you’ve only completed the first two steps, you can make multiple salary payments within the same month in the system. However, if you submit the AGI, the system doesn’t allow you to make additional salary payments, and you’ll need to handle these entirely manually.

Why does the AGI differ from the month’s payroll run?

The AGI (employer declaration) is a summary of the salaries that have been paid out during a specific month. For this reason, it may sometimes differ from the payroll run that applies to a certain month.

Example:

  • In February, a payroll run is made where the actual salary is paid out on March 1st.
  • In March, a new payroll run is made where the actual salary is paid out on March 25th.

When the AGI for February is submitted, it will not include details about the salary paid out on March 1st, and when the AGI for March is submitted, it will include both the salary paid out on March 1st and on March 25th.

Under what conditions is a task to handle salary created?

For Dooer to send a task to handle salaries, the following is required:

  1. That the customer has activated the Dooer Salary & Employees service.
  2. That the customer is registered as an employer with Skatteverket.

If you are registered as an employer with Skatteverket, you must also declare salaries even during months without paid-out salary (with 0 SEK). This is something that Dooer retrieves information about from Skatteverket when you sync your account.

Make salary payment for a month in the past?

There might be cases where you’ve entered into a new month (e.g. June) and the salary for the previous month (e.g. May) is not yet paid. In this scenario you might be tempted to retroactively create a payroll run for the month of May.

For regulatory reasons, salaries are fixed to the current calendar month in Dooer, meaning if you enter into a new month, it is no longer possible to make a salary payment for a previous month.

It is, however, possible to make multiple salary runs in a single calendar month, so the workaround for the scenario above is to make the salary payment intended for May in June (and then you can make additional salary payments later in the month if necessary).

Please note, however, that you should only stay in steps 1-2 in the salary wizard for this to work. As soon as you reach step 3, called “Lämna arbetsgivardeklaration (AGI)”, then it’s no longer possible to make additional salaries in the same month.