Employees

When you are logged in, you can find the Employees page here.

In the employee register, you add your employees. You need to add all employees here in order to create salaries for them.

Many employees have the same salary and benefits every month. To avoid having to enter these manually for each month’s payroll run, you can configure these on the employee in the register. Configured values will be used as a starting point each time it’s time to create the month’s salary.

Add information about each employee such as employment type, salary, contact information, bank account, tax table, and vacation settings.

You can find the employee register under Anställda in the menu for Löner och anställda.

Add Employee

You need to add employees in the employee register in order to pay salaries to them. Click on the Lägg till anställd button when you have the register open.

Fill in the details about the employee to be added and click on Spara to add the employee to the register.

See the section Explanation of the fields for an employee below for more information.

Transfer from another payroll system

If you are moving an employee from another payroll system, you need to fill in initial accumulated salary values when you add the employee. It is not possible to add accumulated values after an employee has been added.

Answer yes to the question Har du skött lön för den anställde i ett annat lönesystem? when you add the employee and fill in the values.

Update Employee Details

In the employee register, click on the employee you want to update. You can find deactivated employees under the Inaktiva tab.

When you have clicked on the employee you want to update, change the details that need updating and click on the Spara button.

Standard Salary

Many parts of a salary recur from month to month. It can be about benefits, housing compensation, or a parent who is on partial parental leave for a number of months in a row.

To facilitate handling of this, you can create a so-called standard salary that is used as a basis when you do a payroll run. Instead of entering these salary lines over and over again each month, you only need to create them once as a standard salary and then have them automatically set up for the employee each month going forward.

Edit Standard Salary

Edit an employee’s standard salary by clicking on Redigera standardlön under the heading Lön.

Now you can edit the employee’s standard salary just like when you edit an individual salary in a payroll run. Changes you make here will automatically be included on the employee’s salary at the next payroll run.

Note that if you want to change the employee’s base salary (monthly salary or hourly wage) you do this on the employee’s profile and not on this standard salary.

Advance Vacation Pay

If the company applies advance vacation pay, you can add it to the employee’s profile under the Semester tab.

Under the heading Semesterinställningar you can add or change the employee’s advance vacation pay.

The values you enter will change the calculated values by being added to the sums. By adding negative numbers, you subtract from the sum.

Note that the number of days and vacation pay liability in kronor change separately.

It can take up to 24 hours after a change is made here before it takes effect and the total sums are recalculated.

Degree of Employment

You can add and edit changes in the degree of employment that occur during the current vacation year.

Click on Lägg till ändrad tjänstgöringsgrad and fill in the date from when the change applies and which degree of employment applies from that date.

Deactivate an Employee

If an employee leaves and should no longer receive salary, you need to deactivate the employee. Do this by changing the employee’s status to Inaktiv - får inte lön under the heading Anställning.

Explanation of the Fields for an Employee

Employment Details

First Name

The employee’s first name.

Last Name

The employee’s last name.

Personal Identity Number

The employee’s personal identity number or coordination number.

Email Address

The employee’s email address.

Used to deliver payslips if you choose to send payslips via email.

Phone Number

The employee’s phone number.

Address

The employee’s address.

Address 2

A second address line that you can use if needed.

Postal Code

Postal code for the employee’s address.

City

City where the employee’s address is located.

Bank Account

The bank account is used to create payments regarding the employee’s salary.

Clearing Number

Clearing number for the employee’s bank account.

Account Number

Account number for the employee’s bank account.

Payment Card

Add the employee’s credit card number if you want to be able to identify and match transactions such as expenses automatically.

Employment

Status

This status indicates whether the employee is active and receives salary or not.

Mark the employee as inactive when they leave and should no longer receive salary.

Salary Type

Indicate whether the employee has a monthly salary or hourly wage.

Salary

Here you fill in the employee’s monthly salary or hourly wage, depending on the choice of salary type above.

Employee Number

If the company has employee numbers for the employees, this is filled in here.

Employed From

Here you fill in the employee’s first employment date.

Tax Table

Fill in the employee’s tax table. If you don’t know which one applies, you can use the Swedish Tax Agency’s guide.

Automatically Add Vacation Pay to Hourly Wages

This controls whether vacation pay is paid out directly or not if the employee receives some form of hourly wage.

If you don’t know that you need to make any particular setting here, let it remain as Följ företagets inställning.

Automatically Add Vacation Pay to Monthly Salaries

Use this setting for employments that do not last longer than 3 months if you want vacation pay to be added to each monthly salary and not saved in the vacation liability list.

Vacation Days per Year

Indicate how many vacation days the employee is entitled to per year.

Degree of Employment

Here you indicate how many hours per week the employee works if the person has a monthly salary.

Payslips

By clicking on an employee and going under the Lönespecifikationer tab, you can list all payslips that the employee has received over time.

Click on Visa to open a payslip.

FAQ

How do I enter sick leave for an employee?

Absence is registered when you do a payroll run.

Can I add employees without a Swedish personal identity number or coordination number?

No, all employees need to have a Swedish personal identity number or coordination number.

How do I add a car benefit with net salary deduction?

To add a car benefit with net salary deduction, you first need to activate the Bilförmån med nettolöneavdrag function.

Then open the employee in the employee register and click on Redigera standardlön in the Lön section. Add a new salary line and choose Beskattningsbar förmån and then Förmånsbil med nettolöneavdrag. Fill in information about registration number, model code, and value before saving the employee’s profile.

How do I apply tax adjustment?

Activate Stöd för skattejämkning under the Anställda tab. Then open the employee in the employee register and fill in Skattejämkning i procent under the Tax table section.

How can I see vacation pay liability for an employee?

Open the employee’s profile and go under the Semester tab. Here lists what vacation pay liability exists at present.