Employees

This is documentation about the page Anställda that you can reach by clicking Löner och anställda and Anställda in the sidebar. It allows you to add and manage employees.

Many employees have the same salary and benefits every month. To avoid having to enter these manually for each month's payroll run, you can configure these on the employee in the register. Configured values will be used as a starting point when creating the month's salary.

Add information about each employee such as employment type, salary, contact information, bank account, tax table, and vacation settings.

Add employee

You need to add employees in the employee register in order to pay salaries to them.

To add an employee, do like this:

1. Go to the page Anställda.
2. Click on the Lägg till anställd button in the upper right corner.
3. Fill in the details.
4. Click on Spara to add the employee to the register.

See the section Explanation of the fields for an employee below for more information.

Transfer from another payroll system

If you are moving an employee from another payroll system, you need to fill in initial accumulated salary values when you add the employee. It is not possible to add accumulated values after an employee has been added.

Answer yes to the question Har du skött lön för den anställde i ett annat lönesystem? when you add the employee and fill in the values.

Update employee details

Direct link: Anställda

In the employee register, click on the employee you want to update. You can find deactivated employees under the Inaktiva tab. When you have clicked on the employee you want to update, change the details that need updating and click on the Spara button.

Standard salary

Many parts of a salary recur from month to month. It can be about benefits, housing compensation, or a parent who is on partial parental leave for a number of months in a row.

To facilitate handling of this, you can create a so-called standard salary that is used as a basis when you do a payroll run. Instead of entering these salary lines over and over again each month, you only need to create them once as a standard salary and then have them automatically set up for the employee each month going forward.

Edit standard salary

You can edit an employee's standard salary like so:

1. Go to the page Anställda.
2. Click on the employee you want to update.
3. Select the tab Anställning.
4. Click on Redigera standardlön under the heading Lön.
5. Make the necessary changes to the standard salary.
6. Click on Spara to save the changes.

Changes you make here will automatically be included on the employee's salary at the next payroll run. Note that if you want to change the employee's base salary (monthly salary or hourly wage) you do this on the employee's profile and not on this standard salary.

Advance vacation pay

If the company applies advance vacation pay, you can add it like so:

1. Go to the page Anställda.
2. Click on the employee you want to update.
3. Select the tab Semester.
4. Under the section Förskottsbetald semester, update the relevant details.
5. Click on Spara to save the changes.

The values you enter will change the calculated values by being added to the sums. By adding negative numbers, you subtract from the sum. Note that the number of days and vacation pay liability in kronor change separately.

It can take up to 24 hours after a change is made here before it takes effect and the total sums are recalculated.

Degree of employment

You can add and edit changes in the degree of employment that occur during the current vacation year like this:

1. Go to the page Anställda.
2. Click on the employee you want to update.
3. Click the tab Anställning.
4. Click on Lägg till ändrad tjänstgöringsgrad and fill in the date from when the change applies and which degree of employment applies from that date.
5. Click on Spara to save the changes.

Deactivate / remove an employee

If an employee leaves and should no longer receive salary, you need to deactivate the employee (it's not possible to completely remove an employee).

You do this like so:

1. Go to the page Anställda.
2. Click on the employee you want to deactivate.
3. Click the tab Anställning.
4. Change the employee's status to Inaktiv - får inte lön.
5. Click on Spara to save the changes.

Fields for an employee

This section lists the fields for an employee and what they represent.

Tab: Profil (Profile)

The tab Profil contains the following sections and fields:

Anställningsuppifter (Employee details)

• Förnamn (First name) The employee's first name.

• Efternamn (Last name)
  The employee's last name.

• Personnummer (Personal identity number)
  The employee's personal identity number or coordination number.

• E-postadress (Email address)
  The employee's email address. Used to deliver payslips if you choose to send payslips via email.

• Telefonnummer (Phone number)
  The employee's phone number.

• Adress (Address)
  The employee's address.

• Adress 2 (Address 2)
  A second address line that you can use if needed.

• Postnummer (Postal code)
  Postal code for the employee's address.

• Stad (City)
  City where the employee's address is located.

Bankkonto (Bank account)

The bank account is used to create payments regarding the employee's salary.

• Clearingnummer (Clearing number)
  Clearing number for the employee's bank account.

• Kontonummer (Account number)
  Account number for the employee's bank account.

Betalkort (Payment card)

Add the employee's credit card number if you want to be able to identify and match transactions such as expenses automatically.

Tab: Anställning (Employment)

The tab Anställning contains the following sections and fields:

Anställningsuppgifter (Employment details)

• Status (Status)
  This status indicates whether the employee is active and receives salary or not. Mark the employee as inactive when they leave and should no longer receive salary.

• Löneform (Salary type)
  Indicate whether the employee has a monthly salary or hourly wage.

• Lön (Salary)
  Here you fill in the employee's monthly salary or hourly wage, depending on the choice of salary type above.

• Anställningsnummer (Employee number)
  If the company has employee numbers for the employees, this is filled in here.

• Anställd från (Employed from)
  Here you fill in the employee's first employment date.

• Tjänstgöringsgrad (Degree of employment)
  Here you indicate how many hours per week the employee works if the person has a monthly salary.

• Skattetabell (Tax table)
  Fill in the employee's tax table. If you don't know which one applies, you can use the Swedish Tax Agency's guide.

• Lägg till semesterersättning på timlöner automatiskt (Automatically add vacation pay to hourly wages)
  This controls whether vacation pay is paid out directly or not if the employee receives some form of hourly wage. If you don't know that you need to make any particular setting here, let it remain as Följ företagets inställning.

• Lägg till semesterersättning på månadslöner automatiskt (Automatically add vacation pay to monthly salaries)
  Use this setting for employments that do not last longer than 3 months if you want vacation pay to be added to each monthly salary and not saved in the vacation liability list.

• Semesterdagar per år (Vacation days per year)
  Indicate how many vacation days the employee is entitled to per year.

Tab: Semester (Vacation)

Here you can see the employee’s used and remaining vacation days. Any changes to salary payments and manual corrections will be displayed on this page. To make corrections, click on Redigera and add or remove days as needed.

Tab: Lönespecifikationer (Payslips)

By clicking on an employee and selecting the tab Lönespecifikationer, you can list all payslips that the employee has received over time. Click on Visa to open a payslip.

FAQ

How do I enter sick leave for an employee?

Absence is registered when you do a payroll run.

Can I add employees without a Swedish personal identity number or coordination number?

No, all employees need to have a Swedish personal identity number or coordination number.

How can I see the vacation pay liability for an employee?

To see the vacation pay liability for an employee, do like this:

1. Go to the page Anställda.
2. Click on the employee you want to check the details for.
3. Select the tab Semester.
4. Here lists what vacation pay liability exists at present.

How to use Dooer Salary for hourly wages?

Dooer Salary supports both fixed monthly salary as well as hourly wages. This article explains the main details you need to know to use Dooer Salary for hourly wages:

Configure new employee to have hourly wages

To add a new employee with hourly wages, do like this:

1. Go to the page Anställda.
2. Click on the green button Lägg till anställd in the upper right corner.
3. In the middle of the form, you select Timlön in the dropdown called Löneform. Then you type in the hourly wage in the field Lön.
4. Fill out the rest of the form and click Spara.

Change existing employee to have hourly wages

To change an existing employee to have hourly wages, do like this:

1. Go to the page Anställda.
2. Click on the employee you want to update.
3. In the modal dialog that appears, select the tab Anställning.
4. In the dropdown called Löneform, select Timlön.
5. In the field Lön, make sure to update the previous monthly salary to the new hourly wage.
6. Click Spara.

Add worked hours to employee when doing salary run

When you're preparing the month's salaries, you need to add the worked hours for each employee with hourly wages. You do it like this:

1. Go to the page Löner.
2. Open the current month (which has no status or status "Utkast").
3. Click the green button Skapa lönekörning in step 1 - Godkänn löner.
4. Click the employee in question (repeat the following steps if you have multiple employees).
5. In the modal dialog that appears, there should be a red box called Timlön in the right column. Fill in the number of worked hours and optionally update the hourly amount and add a comment.
6. Click Spara.
7. Optionally add any additional rows to the payslip (Lägg till lönerad).

Please note that Dooer does currently not have any functionality for employees to report worked hours. This needs to be done using external systems.