Salaries

This is documentation about the page Löner that you can reach by clicking Löner och anställda and Löner in the sidebar. It allows you to create and pay out salaries, make arbetsgivardeklarationer and calculate and pay taxes and employer contributions.

Create and pay out salaries

Below is a detailed description of each step required to pay out salaries.

Payroll runs

A payroll run creates salaries for all active employees in the current period. Salaries are set to standard levels when the payroll run is created, after which you make changes to record absence and additions.

To create a payroll run, do like so:

1. Go to the page Löner.
2. Click on the line for the current month (with no status or "Utkast" as status).
3. Follow the instructions (see below).

1: Godkänn löner (Approve salaries)

When you have created a payroll run, first check that the earning date and payment date are correct. Salaries are automatically created for all active employees. The salary amount is set according to the standard salary defined for each employee in the employee register.

If deductions or additions are to be made to the standard salary or if there is absence to register, you need to open the salary by clicking on it and make necessary changes.

See the section Change the period's salary below for more information.

When everything is correct and any changes are registered on each employee's salary, click the button Godkänn och skicka lönespecifikation till anställda. Then confirm by clicking the button Godkänn löner.

Change the period's salary

If there are adjustments in the form of additions or deductions during the pay period, these need to be registered on the respective salary. Click on the salary that should be adjusted and make changes to the salary and add extra salary lines as needed to register both additions and deductions.

Vacation

When an employee has taken vacation, it's important that it is registered on the salary.

Register vacation by adding a salary line of type Semester. Choose whether the vacation is of type paid or unpaid and fill in the start and end dates and number of vacation days taken. Note that it is the number of working days that should be specified.

If you wish, you can also write your own comment on the salary line.

Click the button Spara to add the salary line to the salary.

When you have created a salary with vacation, the vacation pay liability is updated automatically.

Sick leave

When an employee is sick, deductions must be made from the person's salary. To handle this, register the absence by adding a salary line Sjukfrånvaro. Depending on circumstances such as the length of the sick leave, you may need to register several different salary lines of type Sjukfrånvaro.

Note that sick pay is calculated based on the employee's standard salary. Therefore, it is possible that the system calculates an incorrect sick pay if you have manually adjusted the period's salary.

Day 1 - 14

Add a salary line of type Sjukfrånvaro and select Sjukfrånvaro, betald. Enter the sick leave start and end dates and the number of working days (not calendar days) or number of hours.

Here you can choose to tick the box to add karensavdrag automatically. This function works as long as you use it once per sickness period.

If you wish, you can also write your own comment on the salary line.

Click the button Spara to add the salary line to the salary.

Day 15 and onwards

Add a salary line of type Sjukfrånvaro and select Sjukfrånvaro, obetald. Enter the sick leave start and end dates and extent of absence in percent or number of hours.

Also specify whether the sick leave should be vacation pay qualifying.

If you wish, you can also write your own comment on the salary line.

Click the button Spara to add the salary line to the salary.

Karensavdrag

You can choose to have the waiting day deduction calculated automatically when you register sick leave. See the section Day 1 - 14 above.

To register the waiting day deduction manually, add a salary line of type Sjukfrånvaro and select Sjukfrånvaro, karensavdrag. Specify date and length of absence given in number of days (1 full day) or number of hours. If you specify that the absence is a full day, the number of hours is calculated automatically based on the employee's working hours.

If you wish, you can also write your own comment on the salary line.

Click the button Spara to add the salary line to the salary.

Unpaid absence

When an employee is absent due to leave of absence, parental leave, care of children or other unpaid absence, it needs to be registered on the salary so that deductions from the standard salary are made.

Add a salary line of type Obetald frånvaro and select the type of absence that should be registered.

Specify the absence start and end dates, extent in percent or number of hours.

If you wish, you can write a comment on the salary line.

Also specify whether the sick leave should be vacation pay qualifying.

Click the button Spara to add the salary line to the salary.

Taxable benefit

If an employee is to be taxed for a benefit, for example a company car or health insurance, add a salary line of type Beskattningsbar förmån.

Choose whether the benefit concerns Förmånsbil or Annan förmån.

For company car, specify registration number, model code and amount.

For other benefit, write a description of the benefit and specify the amount.

Click the button Spara to add the salary line to the salary.

Benefit with net salary deduction

If an employee with a benefit chooses to pay the value of the benefit to the company in the form of a net salary deduction, the benefit is not included in the tax base for taxation. This is often combined with a gross salary increase so that the end result for both the employee and the company becomes the same as before the net salary deduction. One advantage of this is that you increase the salary which is used as the basis for calculation of SGI and dividends according to the 3:12 rules.

Company car benefit with net salary deduction

Company car benefit with net salary deduction is registered on the employee in the employee register.

Net salary deduction for benefits other than company car

To add a benefit with net salary deduction, you first need to activate the function Annan förmån med nettolöneavdrag.

When you create a new payroll run, you can then add benefits with net salary deduction to a salary by adding a salary line of type Beskattningsbar förmån.

Bonus

Add the salary line Bonus if you want to add a bonus to the employee's salary. Enter amount and descriptive comment and click the button Spara to add the salary line.

Other additions and deductions

If other additions or deductions, gross or net, are to be made, you do so by adding a salary line of type Övrigt.

For this salary line, you specify whether the line concerns an addition or deduction and whether it should be made before or after tax. Use the field Kommentar to describe what the line concerns.

2: Ubetalning av löner (Payment of salaries)

When you have created and approved salaries, payment instructions are created in Dooer to pay them. You can send the payments to the bank directly from Dooer if you have linked your bank accounts. When all payments are completed, click the button Alla betalningar genomförda, fortsätt till inlämning av AGI.

Send payments to the bank from Dooer

Review the payments and select the salaries you are ready to approve. Then click the button Godkänn betalningar to start the process of sending them to the bank. Follow the on-screen instructions to send the payments to the bank.

Mark payments as manually paid

If you have paid out the salaries directly from your bank instead of sending the payments to the bank from Dooer, you need to mark the payments as manually paid.

Select the salaries that have been paid manually and click the button Fler handlingar and select Markera som manuellt betald.

Ensure that the date in the field Faktiskt transaktionsdatum matches the date when you made the payment and change if needed. Then click the button to confirm marking as manually paid.

It is important that the transaction date is entered correctly because it affects which period the salary is declared in.

3: Lämna arbetsgivardeklaration (Submit employer declaration

In this step, you review and submit the employer declaration to Skatteverket. The employer declaration is created automatically after the end of the month but you can create and submit the declaration earlier if you know that you will not pay out more salaries in the period.

Create report now

If you are sure that all salaries and their payments are correctly registered and you know that you will not pay out more salaries, you can create and submit the employer declaration even before the month is over and it is created automatically. If you want to do this, click the button Skapa rapport nu to create the declaration immediately.

Submit your employer declaration

When the declaration has been created, review it and then submit it to Skatteverket. You can choose to submit the declaration directly from Dooer to Skatteverket or download the declaration as a file and declare manually in Skatteverket's e-service.

Submit the declaration from Dooer

When you have reviewed the declaration, click on Jag skickar in deklarationen nu. Then click the button Skicka till Skatteverket and follow the on-screen instructions to identify yourself and sign the declaration with mobile BankID.

Submit the declaration manually

Use Skatteverket's e-service to submit the employer declaration. Read more about submitting employer declaration on Skatteverket's website.

When you have submitted and signed the employer declaration at Skatteverket, click the button Deklarationen är inskickad in Dooer.

4: Bokför lön (Book the salary payment)

If you also do bookkeeping in Dooer, you book the payment of salary as a final step in the process of creating and approving salaries. Click the button Bokför to create a booking suggestion. Review the information about the period's salaries and make necessary changes. Then click Granska och bokför to see a preview of the accounting voucher and then click the button Bokför to register it.

Note that booking of payment of tax and employer contributions to the tax account, as well as withdrawals of these from the tax account, is done separately.

If you sync your accounts with Dooer, entries to book the transactions are created when the payments are registered.

FAQ

How do I register mileage allowance?

To pay out mileage allowance to an employee, you first need to activate the settings for this:

1. Go to the page Löneinställningar > Extra lönefunktionalitet.
2. Tick the box Reseersättning.
3. Click Spara.

When you're in the salary wizard, i.e. you've opend the page Löner, selected the current salary period, and you're in step 1: Godkänn löner and Förbered löner, you can add a mileage allowance like so:

1. Click on the employee in question.
2. Select Lägg till lönerad and choose Ersättning.
3. In the dropdown, select Reseersättning.
4. Fill in an optional comment.
5. Click Spara.

How do I set a fixed tax rate for an employee's salary?

To set a fixed tax rate, you first need to activate the settings for this:

1. Go to the page Löneinställningar > Anställda.
2. Tick the box Skattejämkning i procent.
3. Click Spara.

After that, set a fixed tax rate for the employee:

1. Go to the page Löner och anställda > Anställda.
2. Click on the relevant employee.
3. Go to the Anställning tab.
4. In the middle of the page, you will find a heading called Skattejämkning i procent where you can manually set the percentage to be used when calculating the employee's tax.
5. Fill in the percentage.
6. Click Spara.

How do I adjust the employer contribution e.g. for pensioners?

This is not something you need to do manually as an administrator; the system automatically handles tax rates for, e.g., old-age pensioners based on the employee's personnummer.

The gross salary in a payroll run looks strange; how can I see the details?

You can see what items a payroll run includes like so:

1. Go to the page Löner och anställda > Löner.
2. Click on the current draft period.
3. Under step #1 (Godkänn löner), you can click on the row for the employee in question. Then you can see in the draft payslip which details are included.

How can I configure the system to not send email payslips?

Currently, you need to provide an email address when you add an employee to the system regardless of whether you actually intend to send email payslips or not.

To turn off sending payslips via email, do like this:

1. Go to the page Löneinställningar > Allmänt.
2. Untick the box called Skicka lönespecifikationer via e-post.
3. Click Spara.

Making multiple salaries in one month

For each monthly salary, a payroll run is made with the following four steps:

1. Godkänn löner (Approve salaries)
2. Utbetalning av löner (Salary payment)
3. Lämna arbetsgivardeklaration (Submit employer declaration)
4. Bokför lön (Book salary)

You can find monthly salaries in Dooer on this page.

As long as you've only completed the first two steps, you can make multiple salary payments within the same month in the system. However, if you submit the AGI, the system doesn't allow you to make additional salary payments, and you'll need to handle these entirely manually.

Why does the AGI differ from the month's payroll run?

The AGI (arbetsgivardeklaration) is a summary of the salaries that have been paid out during a specific month. For this reason, it may sometimes differ from the payroll run that applies to a certain month.

Example:

• In February, a payroll run is made where the actual salary is paid out on March 1st.
• In March, a new payroll run is made where the actual salary is paid out on March 25th.

When the AGI for February is submitted, it will not include details about the salary paid out on March 1st, and when the AGI for March is submitted, it will include both the salary paid out on March 1st and on March 25th.

Make salary payment for a month in the past?

There might be cases where you've entered into a new month (e.g. June) and the salary for the previous month (e.g. May) is not yet paid. In this scenario you might be tempted to retroactively create a payroll run for the month of May.

For regulatory reasons, salaries are fixed to the current calendar month in Dooer, meaning if you enter into a new month, it is no longer possible to make a salary payment for a previous month.

It is, however, possible to make multiple salary runs in a single calendar month, so the workaround for the scenario above is to make the salary payment intended for May in June (and then you can make additional salary payments later in the month if necessary).

Please note, however, that you should only stay in steps 1-2 in the salary wizard for this to work. As soon as you reach step 3, called "Lämna arbetsgivardeklaration (AGI)", then it's no longer possible to make additional salaries in the same month.

How do I add a recurring salary line?

If an employee has a salary line regarding, for example, parental leave or a benefit that recurs salary after salary, you can set up that salary line as part of the employee's standard salary. By doing this, you don't need to manually add the salary line at each payroll run.

Can I submit an employer declaration (AGI) without adding salary?

Yes, select the option Fortsätt utan att lägga till lön in step 1 Godkänn löner where you otherwise would have created a payroll run.

How do I declare subsistence allowance and travel allowance?

When a company pays out subsistence allowance (traktamente) or travel allowance to an employee, it also needs to be reported to Skatteverket in the individual employer declaration.

To register subsistence allowance or travel allowance on a salary, you first need to activate the function like so:

1. Go to the page Löneinställningar > Extra lönefunktionalitet.
2. Tick the box called Traktamente.
3. Click Spara.

When you create a new payroll run, you can then add subsistence allowance or travel allowance to a salary by adding a salary line of type Ersättning and there choose Traktamente or Reseersättning and possibly amount. If you do not enter any amount, the only thing that is reported to Skatteverket is that a payment has been made but not the amount.

How do I add a deduction or addition on an employee's net salary?

Add a salary line of type Övrigt. See the section Other additions and deductions above for more information.

How do I pay out rent compensation?

To pay out rent compensation, you first need to activate the function. When you create a new payroll run, you can then add rent compensation to a salary by adding a salary line of type Ersättning.

How do I add a housing benefit to an employee's salary?

Housing benefits are divided into two groups, småhus and ej småhus. To register a housing benefit on a salary, you first need to activate the function like so:

1. Go to the page Löneinställningar > Extra lönefunktionalitet.
2. Tick the box called either Bostadsförmån, ej småhus or Bostadsförmån, småhus.
3. Click Spara.

When you create a new payroll run, you can then add housing benefit to a salary by adding a salary line of type Ersättning and there choose Bostadsförmån, småhus or Bostadsförmån, ej småhus and current amount.

How do I add a benefit that entitles to ROT or RUT?

If an employee has a benefit of a service that entitles to ROT or RUT deduction, then the tax deduction must be made directly on the salary where the benefit is taxed. Read more at Skatteverket.

To register a ROT or RUT eligible benefit on a salary, you first need to activate the function like so:

1. Go to the page Löneinställningar > Extra lönefunktionalitet.
2. Tick the box called ROT-förmån or RUT-förmån.
3. Click Spara.

When you create a new payroll run, you can then add ROT or RUT eligible benefit to a salary by adding a salary line of type Ersättning and choose ROT-förmån or RUT-förmån. Fill in the benefit value and the tax base. Note that only the part of the benefit that consists of work is eligible for tax deduction.

What applies to vacation pay on bonus?

Vacation pay is calculated and added automatically when you add bonus to a salary. This is done regardless of whether you have set in the payroll settings that vacation pay should be added automatically on hourly or monthly salaries.

Can I use Växa support (Växa-stöd)?

Yes. Please note, however, that we do currently not support the extended Växa support introduced January 1, 2025. If you need that type of support for your salary payments, then you need to manually handle that outside of Dooer.

How do I enable Växa support?

Enable support for Växa-stöd:

1. Go to the page Löneinställningar > Anställda.
2. Tick the box called Växa-stöd.
3. Click Spara.

Add Växa-stöd for an employee:

1. Go to the page Anställda.
2. Click the employee you want to add Växa-stöd for.
3. In the modal that shows up, go to the tab Anställning.
4. Tick the checkbox Växa-stöd in the middle of the page.
5. Click Spara.

How do I submit an employer declaration to Skatteverket manually?

If for some reason you cannot send the employer declaration to Skatteverket directly from Dooer, you can do it manually via Skatteverket's e-service.

Do this by downloading the declaration in XML format from Dooer and upload it in Skatteverket's e-service. Then upload the declaration by using the function Deklarera via fil in Skatteverket's e-service Submit employer declaration.

How do I send a corrected employer declaration to Skatteverket?

If you have had a new employer declaration created in Dooer that contains corrections of previously submitted information, you need to upload the correction to Skatteverket manually.

Do this by downloading the declaration in XML format from Dooer and upload it in Skatteverket's e-service. Upload the correction by using the function Rätta uppgifter under Inlämnade arbetsgivardeklarationer and Visa deklaration.

Read more at Skatteverket.

How do I indicate that I've received a decision to adjust a benefit value in the employer declaration?

Currently, Dooer Payroll does not support indicating that a decision to adjust a benefit value in the employer declaration, i.e., check box 048 (sv: Förmån har justerats). If this is the case, the declaration needs to be submitted manually outside of Dooer.

How do I add mileage allowance or subsistence allowance to a salary?

Travel and mileage allowances as well as subsistence allowances are paid out via expenses in Dooer. Upload receipts under Dokument, choose the Utlägg sorting and pay out to the correct person.

Can I remove a salary I created by mistake?

Salary payments that have become incorrect in step 1 where you approve salaries can be removed from the salary base in step 2 where you make payment of the salaries. In step 2, you choose to remove the payment instead of carrying it out. Salaries whose payment has been removed will not be included in the employer declaration or in accumulated salary.

Why doesn't my new employee show up in the salary run?

The most common reason for this scenario is that you have the following salary settings:

Intjänandeperiod lön:
Lön betalas ut månaden efter den tjänats in.

With this setting, the new employee will not show up in the salary run until the next month.

To change this setting, do like this:

1. Go to the page Löneinställningar > Allmänt.
2. Change the setting Intjänandeperiod lön to a value that's appropriate for your company.
3. Click Spara.

How do I manage VAB (vård av barn) in Dooer?

Dooer supports adding VAB to salary payslips as well as reporting this correctly through the AGI (arbetsgivardeklaration) to Skatteverket (which will automatically forward this information to Försäkringskassan). Doing your salary payments properly through Dooer thus fulfills the regulatory requirements for an employer when it comes to VAB.

Add VAB to an employee's salary

To add VAB as a line-item to an employee's salary (and thus automatically to the AGI to be sent to Skatteverket), do like this:

1. Go to the page Löner.
2. Open the current payroll (the one with status Utkast).
3. Follow the instructions so that you have draft salaries in step #1 - Godkänn löner.
4. Click the employee you wish to add VAB to.
5. In the modal dialog that appears, click Lägg till lönerad.
6. In the dropdown that shows up, select Obetald frånvaro.
7. In the new form that appears, select Vård av barn and fill out the remainder of the form.

You have now correctly added VAB to the salary and it will be reported in your AGI to Skatteverket.

Why are my company details incorrect in my salary run?

The company details shown in draft (and historic) salary payslips are added when the salary run is first created, meaning that any subsequent updates of the company details on the Företagsinställningar page won't be reflected on the payslips.

The reason for this is that historic payslips shouldn't just retroactively update if you e.g. change the company address.

If you need the draft payslips in your currently active payroll run to get the most up-to-date company details, then you need to open your draft payroll run and start over like this:

1. Go to the page Löner.
2. Open the current salary run (with no status or status Utkast).
3. In step 1: Godkänn löner, click Avbryt to cancel the current salary run.
4. Click Skapa lönekörning and then follow the instructions.

Note that it's only possible to cancel a salary run when you're in step 1 of the salary wizard.

Why do payslips contain century digits (sekelsiffor) for my organisation number?

Payslips and AGI reports generated by Dooer contain century digits (sekelsiffror) when presenting the organisation number. Let's say your organisation number is:

• 556000-0000

Then it will be presented like so:

• 165560000000

The reason for this is because some agencies such as Skatteverket expect century digits in reports (which could e.g. be 19- or 20- for private individuals). Even though organisation numbers are often presented without the century digit, it is currently not possible to hide it in Dooer's payslips or reports.

How to add OB (obekväm arbetstid) compensation

Add OB like so:

1. Go to the page Löner.
2. Open the current salary run (with no status or status Utkast).
3. In step 1: Godkänn löner, open the relevant employee by clicking it.
4. In the modal dialog that appears, you get a breakdown of the salary proposal for that employee.
5. Click the link Lägg till lönerad and pick a relevant option for the compensation you want to add.
6. Fill out the form that appears and click Spara.

How do I add a car benefit with net salary deduction?

To add a car benefit with net salary deduction, you first need to activate the setting for this:

1. Go to the page Löneinställningar > Extra lönefunktionalitet.
2. Tick the box called Bilförmån med nettolöneavdrag.
3. Click Spara.

Then edit the employee's standard salary like so:

1. Go to the page Anställda.
2. Click the employee you want to update.
3. Select the tab Anställning.
4. Click Redigera standardlön.
5. Add a new salary line and choose Beskattningsbar förmån and then Förmånsbil med nettolöneavdrag. Fill in information about registration number, model code, and value before saving the employee's profile.
6. Click Spara.